What Is Electronic Recording?
Electronic recording (e-recording) is the digital submission of real estate documents to a Florida county clerk of court for official recording in the public records. Authorized under Section 695.27, Florida Statutes, e-recording replaces the traditional process of physically delivering or mailing documents to the courthouse.
How E-Recording Works
- The title company or law firm prepares the document for recording
- The document is uploaded to an approved e-recording vendor platform
- The vendor transmits the document to the county clerk's system
- The clerk reviews the document for recording requirements (format, signatures, fees)
- The document is assigned an official recording number and added to the public records
- The recording confirmation is returned electronically, typically within hours
Documents Commonly E-Recorded
- Deeds (warranty, quitclaim, special warranty)
- Mortgages and mortgage satisfactions
- Easements and easement releases
- Lis pendens filings
- Affidavits and declarations
- HOA and condominium documents
Florida Requirements
Documents submitted for e-recording must meet the same requirements as paper recordings:
- Proper signatures (including notarization where required)
- Documentary stamp taxes paid
- Correct county identified for recording
- Legible formatting meeting clerk specifications
Related Terms
- Encumbrance — Claims recorded against property
- Easement — Property rights that are recorded
- Evidence of Title — Documentation proving ownership
Barnes Walker Title Services
Barnes Walker Title uses electronic recording to expedite document filing across Florida counties, ensuring fast, secure recording for residential and commercial transactions. Submit a title inquiry for assistance.
Florida Law Reference
Fla. Stat. Ch. 695
Requires conveyances and liens to be recorded in the county public records to provide constructive notice to third parties.
Reviewed by the attorneys at Barnes Walker, Goethe, Shea & Robinson, PLLC